Hiring

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If you intend to hire our hall please note that, in addition to our standard conditions of hiring,

you will need to comply with our supplementary COVID conditions (Appendix E).

You should also carry out a risk assessment: An example is available here.

Hiring our Hall

The only way to hire our hall is to contact our booking clerk on the number shown below

07552721589

(a text message is preferred initially.)

We always endeavour to reply to you within 24 hours.

The best way to check availability is to send a text message to the number above.

If you are unable to send a text message (or leave a voicemail) please use this form

An enquiry submitted via our feedback form is not acceptable.

If you need further information about the hall and cannot find it on the website please

use this form

and we will get back to you.

(Note that you cannot use the form to check availability or to hire the hall.)

You will need to complete, sign and return our hiring agreement together with your deposit.

Note that until your deposit and completed, signed form are received your event will not be entered into our diary.

Payment:- you may pay by BACS,cash or cheque (made payable to RVHMC)

We can also accept card payments. (We will send you a payment link by SMS or email). 


You should also note the timescale for receipt of the balance of the hiring fee together with the security deposit.  If these are not received in time then you may not be permitted to use the hall.

Our current hire charges are shown on the right of this page.
 

Ringshall Village Hall is licenced for the sale of alcohol and we have a well stocked bar.

We accept that hirers may wish to provide their own drinks for toasts and to welcome guests to their event however for other alcoholic drinks we would expect hirers to patronise our bar.  (income from the bar is a valuable contribution to our funds, which are needed to operate and maintain the village hall).

Any special requests regarding our policy should be discussed with us prior to the event.

We reserve the right to charge corkage should hirers or their guests abuse our policy.

Users of our hall should be aware that the only way to control the air conditioning is by means of the controllers situated near the doors.  Individual units must not be switched off.  This will cause an error condition and will prevent the system from operating.  Additionally an engineer's visit may be necessary to reset the system and for this an £85.00 call out fee will be charged to the hirer of the hall.

Wedding Package

For a Saturday wedding reception you will need to purchase our wedding package.  This includes use of the hall all day Friday* to prepare, use of the hall all day Saturday* for your reception and hire of the hall from 8:00 a.m. until mid-day on the Sunday to clear up.

Also included is use of our bar on the Saturday serving reasonably priced drinks.  Hours to be agreed.

Cost £600.00

* 8:00 a.m. until 11:30 p.m.  (Music to stop at 11:00 p.m)

Charges

Weekdays

  Residents Non-Residents
Cost/hour £5.00 £10.00
Maximum Charge £50.00 £100.00



Weekends

  Residents Non-Residents
Cost/hour £10.00 £20.00
Maximum Charge £100.00 £200.00


Please note that when the hall is hired on a Friday and Saturday for a private function both days will be charged at the weekend rate.

If you are intending to hire the hall for a Saturday wedding reception you will need our wedding package. See left for details.

(2021-08-07 maximum hire charges increased for all future bookings)


Our hire agreement can be viewed here. (updated 8-11-2021)

Our conditions of hiring can be viewed here. (updated 8-11-2021)

Our supplementary (Covid) conditions of hiring (Appendix E) can be viewed here. (updated 17-12-2021)

A sample risk assessment is available here. (updated 2-8-2021)

Emergency plan for the temporary responsible person can be viewed here. (first issue 8-11-2021)